Hello and Welcome to Quba Solutions

Setting up your own business is a big decision. It can be difficult and stressful, but equally rewarding and liberating. You have no doubt considered the various factors and come to the conclusion that you want to begin this journey.

Your previous experience in recruitment has equipped you with the majority of skills you are going to need running your own business; you’re already an expert in this area. There are many aspects that you will be less sure about but will be equally important to keep your new company compliant and profitable. Surrounding yourself with people and suppliers that can add value to your business is vital and this is where Quba Solutions can help.

The spine of our business has experience in both the recruitment and payroll sectors, making us the experts in payroll management.

With our infrastructure and support, you can be confident of working with a partner that has the capabilities required, leaving you to do what you do best.

We’ll also provide details on other aspects you should consider whilst setting up your new business such as our Existing Agency or Payroll & Billing Management products.

What is Quba Solutions?

Quba Solutions is a product that provides both the finance and back office capability in a convenient online platform allowing you to run and grow a successful recruitment business.

This product allows you to spend more time on business development and subsequent fee generating activities rather than back office administration.

Using the online dashboard to agree credit limits for your clients gives you the ability to place temporary operatives. With paper or e-timesheet capability we get your workers paid, invoice your clients and pay you your margin weekly. Our 100% finance scheme enables you to trade without the usual cash-flow constraints of traditional finance.

The dashboard allows you to track our credit control process, allowing you visibility on all outstanding invoices, safe in the knowledge our debt insurance is on place should the worst happen to your client.

Explore our solutions

We have two solutions: Agency Principle and Quba Principle

Outside of the construction sector most agencies will be perfectly capable of being the principal with their clients. We call this Agency Principal. This means all the contracts sit between your agency and the client or workers as appropriate.  For agencies who operate in the construction sector and may get caught by CIS, you need to have gross CIS status. Until such time we can act as the principal to the contracts (using our gross status) and you act as our agent. We call this Quba Principal.

Agency Prinicpal.png

All Sectors start-up – Agency Principal

You contract directly with your client, we pay and bill, providing 100% of your finance. Perfect for new start ups.


Construction start-up – Quba Principal

If looking to operate within the construction industry, we contract with your client avoiding the problems of CIS gross status. We pay, bill and provide 100% of your finance.


Existing Agency

Already have finance? Use Quba to process your contractor payroll as well as that of your existing employees.


Payroll & Billing Management

The complete back office solution for those with existing finance; pay and bill, credit control and debt insurance.

Why choose Quba?

Request Money-48.png

Finance your working capital requirements

 With our 100% finance product we generate the invoice, match the timesheet, chase the payments and pay you your profit.

Tick 1.png

Debt insurance

Using one of the largest global insurers we provide protection in the event of the insolvency of your client.

Tick 1.png


We provide clients and candidates with terms of business and assignment schedules. You dictate what gets sent out via your dashboard

Tick 1.png


Online timesheets with visibility when filled in and signed by client. Paper timesheets are available as an alternative.


Your total business control centre. Access gross profit details, check your sales ledger, create and amend clients, fully integrated with a number of leading CRM databases.


Your personal account manager who understands your business.


You're in good company

What our clients are saying

I wanted to take the next step and start earning the money for myself rather than for somebody else. Quba solutions have been a huge support to allow me to run my own agency. My expertise is in recruitment and not general business so I found their personal approach and industry knowledge of great importance growing my business. They helped with all my questions regarding the latest legislation but also suggested things I hadn’t thought of such as CIS gross status rules and PL & PI insurance. A huge benefit for me is that I have access to a dedicated account manager; I can call her mobile number at any time for help.
— Matt Young, Alex Young Recruitment

Since starting our business in July 2016, Quba Solutions have been there to ensure we have the infrastructure and professionalism of a large corporate agency. Our designated account management team feel like they are a part of our business providing us with all the back office support we need so we can focus on growing our business. Not only do they help us with the day to day administration but also keep us informed of changing legislation and ensure we are aware of our HMRC commitments. Their innovated cloud based dashboard lets us see how our business is doing at a glance and has saved us time and money. Although there are lots of companies that can provide a similar model, I would highly recommend Quba Solutions to any new start-up or established recruitment agency.
— Nadia Scott, GEON

We chose Quba for the simple reason that their way of working made sense to us as recruiters. We transferred from another factoring company with the transition over to Quba being seamless. Their approach to all aspects of the business has been professional but to a standard that is also personal. Having genuine points of contact make them very approachable on any subject.
— Gregg Marrett, Valuestaff

Hannah, our account manager, is really efficient and diligent in all our dealings and I’ve been very impressed how she has managed our account so far. Quba’s software is very intuitive and easy to use - from adding clients and agreeing credit limits to creating assignments and e-timesheet production. As such, Quba have allowed us to build a client base without worrying about the back office procedures that normally would take up time preventing us from focusing on growth and development.
— Billy Bingham, Momentum Recruitment