FAQs

Below are some of our most frequently asked questions. Hopefully, you won’t need to ask anything else, but if you do, get in touch with us.

Everything can be done electronically from contract signing to ID verification. Your individual Relationship Manager is there to guide you through the start of your journey with Quba and to help with any questions you may have. The process is as quick as you’re able to provide us the necessary information, generally within 24 hours.

Yes.  There is a lot of legislation in recruitment, especially when placing temporary workers. We feel that without that knowledge it will be a barrier to meaningful growth.

Quba Solutions has a sister company called Aviso Business Services. Aviso is an accountancy firm that specialises in Recruitment Businesses and can assist with the setup of the business.  Quba also has partnerships with Job Boards and CRMs to get you the best possible deals.

Yes. Quba provides the back office and funding only.

Your business will need to be gross CIS registered otherwise your clients will make deductions from your invoices.

Whilst you are awaiting the requirements to fulfill gross status you can use our Quba Principal model. The process remains the same we act as the principal to the contracts and you act as our agent.

No. Our fee is one percentage charge on your weekly net invoice value.

The contract is for temporary workers only.  We can finance permanent placements if required but this would be a separate funding agreement.

You will need a basic policy that covers Public Liability, Employers Liability and Professional Indemnity but you are best placed speaking to the experts.  General liability cover is required for your own staff, but you’ll need a policy that will cover the workers you place, one with vicarious liability. It should cover standard and non-standard contracts, provided a clear differential between employed staff and workers you place.  Other policies to consider – Property, Directors and Officers, Cyber, Legal.  We recommend Sutton Winson for clear guidance.

A dedicated Relationship Manager and Credit Controller will be assigned to your business who will support you as little or as much as you need.

You request a credit limit to trade with your clients. The insurance safeguards against potential losses which may be incurred if your customers can’t or won’t pay their debt. As long as you are trading within credit limits and within terms then the debt is insured. There is an excess on any claims.

We would collect payment on your behalf from your customers; our experienced and professional credit control team will manage this so that the direct relationship you have with your customers is not impacted.

We do provide them in the event you do not have your own.  It is recommended that you get them professionally checked to ensure the fit for your business. Quba uses external professional companies for contracts and legislation changes and cannot be held liable in the event you rely on the terms without seeking professional advice.

PAYE is run in your name using your references – we act on your behalf as an agent. As soon as we receive the hours, we take care of all reporting and legislative requirements. Payslips are sent, payment details reported to HMRC, pensions set up and maintained through Nest, and any yearly changes to rates and thresholds are applied automatically. We also take care of all other payments – whether your workers are paid through an umbrella company or directly to their own limited company.

No. Most factors would charge a fee to buy the debt from previous provider.  We may need to carry out an audit depending on the size of your ledger, but we cover the cost of that.

No – we fund recruitment agencies working in all industries.

Yes. We can invoice and pay in Euros, US Dollars and Sterling.   Other currencies can be considered dependent on volume.

Whilst Quba Solutions provides the funding and back office you’ll still need an accountant. Aviso Business Services can arrange the formation of your business including registering with HMRC for VAT and PAYE, then assist you with the monthly, quarterly and annual requirements whilst providing you with all the management you need throughout the year.

We have an exclusive arrangement with CV library for competitive rates unavailable elsewhere.

Yes. Quba operates both paper and electronic timesheets. With e-timesheets there is a downloadable app for your clients and candidates to use on the go with added benefit of notifications throughout the timesheet process. You can also have your own branded app online for a fee.

We generally only charge one fee which is a percentage of the Net invoice value. Contact us to get a specific quote for your business.

It can be. Whilst you may be experienced in the client/candidate side of the business the operations and payroll side can be a minefield.   Intermediary reports, CIS, PAYE , VAT and so on are words that you’ve probably heard but what do you do? As well as the funding, Quba Solutions takes care of all the administrative side of the business allowing you to focus on what you do best.

Most Master Vendors operate pay when paid models, only paying you once they have been paid by the client. This can necessitate insuring two end clients, the MV and the end client as both are points of risk. Quba Solutions works with multiple Master Vendors/RPO’s making sure you are protected at all times.